Collection, Use, and Disclosure of Personal Information for Recruitment Purposes

Your privacy is important to us. This Privacy Statement outlines how we handle your personal information during the recruitment process in accordance with Section 33(c) of the Alberta Freedom of Information and Protection of Privacy (FOIP) Act.

1. Collection of Personal Information

We collect personal information from applicants to support our recruitment activities. This may include, but is not limited to:

  • Contact information (name, address, phone number, email address)
  • Employment history
  • Educational background
  • Professional qualifications and certifications
  • References
  • Any other information you provide in your resume, cover letter, and during interviews

This information is collected solely for the purpose of assessing your suitability for employment and is authorized under Section 33(c) of the FOIP Act.

2. Use of Personal Information

The personal information we collect during the recruitment process will be used to:

  • Evaluate your qualifications and suitability for the position you applied for
  • Communicate with you regarding the recruitment process
  • Conduct reference checks and employment verifications
  • Create a candidate profile for future opportunities, if applicable and with your consent

3. Disclosure of Personal Information

Your personal information will not be disclosed to third parties without your consent, except where authorized by law. Possible disclosures may include:

  • Sharing with members of our recruitment team and hiring managers who are directly involved in the hiring process
  • Verifying the information provided with your references and previous employers
  • Compliance with legal and regulatory requirements

4. Protection of Personal Information

We are committed to protecting your personal information from unauthorized access, use, or disclosure. Security measures include:

  • Secure storage of electronic and physical documents
  • Restricted access to personal information to authorized personnel only
  • Regular review and updates of our data protection practices

5. Retention of Personal Information

Personal information collected during the recruitment process will be retained for a period necessary to complete the recruitment process and any subsequent administrative requirements. If your application is unsuccessful, we may retain your information for a specified period for future opportunities, with your consent.

6. Access and Correction of Personal Information

You have the right to access and correct your personal information held by us. To request access or to correct any inaccuracies, please contact us using the information provided below. We will respond to your request in accordance with the FOIP Act.

7. Contact Information

For any questions, concerns, or requests regarding your personal information during the recruitment process, please contact:

Town of Stony Plain 4905-51 Ave Stony Plain, Alberta, T7X 1Y1

780-963-2151 foip@stonyplain.com

8. Changes to this Privacy Statement

We may update this Privacy Statement from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on our website, and where appropriate, notified to you by email or through our recruitment communications.

By submitting your application, you acknowledge that you have read and understood this Privacy Statement and agree to the collection, use, and disclosure of your personal information as described herein.

 

This Recruitment Privacy Statement is provided in accordance with Section 33(c) of the Alberta Freedom of Information and Protection of Privacy Act.